Automate manual payment processes in your Facility

With access card linked payments, differential pricing, meeting room and kiosk ordering - we have all you workplace needs for frictionless payments

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Smiling woman with a coffee using the FaciliPay app, showing wallet balance, cashback and order offers, and order confirmation.

Modern payments for the modern workplace

From canteens and coffee bars to vending and access control, Facilipay unifies every employee touchpoint into one connected, cashless experience. Reduce queues, lift engagement and give your facilities team a single platform to manage it all.

Digital WalletMobile OrderingRewardsKiosksVendingAccess Control

Digital Wallet

Engage employees with a custom-branded app for on-site payments. Users can load funds, link their access card, and pay at the POS or via self-service kiosks.

  • Release a branded mobile app
  • Link with employee access cards
  • Integrate ordering, rewards & discounts
Digital wallet for workplace

Mobile Ordering

Let employees order their meals from their desk and collect at their preferred time. Reduce queues at peak hours and increase throughput.

  • Order from desk or mobile
  • Choose collection time
  • Reduce queue times significantly
Workplace mobile ordering

Instant Rewards

Automatically reward employees for their purchases with credit back, digital stamps, or exclusive offers. Increase engagement and satisfaction.

  • Automated loyalty rewards
  • Digital stamp cards
  • Exclusive employee offers
Employee rewards programme

Self Service Kiosks

Install self-checkout kiosks in your canteen to reduce queues and free up staff. Employees can scan, select and pay in seconds.

  • Scan & go or touch & go
  • Multiple payment options
  • Reduce staff overhead
Self-service kiosk in workplace

Cashless Vending

Retrofit your vending machines with cashless readers. Employees can pay with their access card or mobile app across all vending points.

  • Retrofit existing machines
  • Pay with card or app
  • Remove cash from site
Cashless vending in workplace

Frequently Asked Questions

Frequently Asked Questions
Can employees pay with their existing staff ID or access badge?
Yes. Facilipay links each employee's existing access card or ID badge — proximity, barcode or magstripe — to a cashless account, so staff tap the same badge to pay at the canteen, coffee bar, vending machine or self-service kiosk. No separate payment card, cash or app download is needed to get started.
Does Facilipay support meal subsidies, allowances and payroll deduction?
Yes. You can fund employee accounts with daily, weekly or monthly subsidies, set department-level meal allowances and budgets, or run a payroll-deduction model where spend is reported back to payroll on your agreed cycle. Subsidised and full-price transactions are handled invisibly at the till.
Will it integrate with our existing POS, vending and access-control systems?
In most cases, yes. Facilipay is acquirer-agnostic and hardware-flexible — it connects your existing payments acquirer into leading POS, self-service kiosk, vending and access-control systems (including enterprise platforms like Oracle Simphony) rather than replacing them. Compatibility is confirmed on a short discovery call.
Can staff pre-order lunch from their desk to skip the queue?
Yes. Employees browse the menu, pre-order and pay in the branded app or online, then collect at a chosen time slot — cutting peak-hour canteen queues. Mobile app payments are up to 80% faster than debit cards at the point of sale.
Does it work for multi-tenant office buildings with more than one caterer?
Yes. Facilipay supports multiple outlets and catering operators on one site, with per-operator pricing, split reporting and settlement — so each caterer sees only their own sales while facilities and finance get a consolidated view across the building.
What reporting do facilities and finance teams get?
You get one real-time dashboard covering sales, subsidy and allowance usage, vending performance, top products and employee engagement, plus exports for finance reconciliation and payroll. Because payments, ordering and loyalty run through one channel, reporting is unified rather than stitched together from separate systems.
How quickly can a workplace go live?
Most single-site workplace rollouts go live in around 4–6 weeks, covering payments/POS integration, app branding and employee onboarding. Multi-site programmes are phased around your operations team's schedule.

Was your question not answered here?

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